When using our website, your personal data is processed. Personal data includes all information that can identify you or relate to you personally.
In the following, we would like to inform you about the collection and processing of your data when visiting or interacting with our website www.formitas.de and about your related rights.
I. Data Controller
The data controller for data protection purposes is:
Formitas AG
represented by CEO Hagen Schmidt-Bleker
Buckremerstr. 4
52062 Aachen
info@formitas.de
II. Data Protection Officer
You can reach our data protection officer at:
Formitas AG
-Data Protection Officer -
Buchkremerstr. 4
52062 Aachen
datenschutz@formitas.de
III. General Information on Data Processing
1. Scope and Purposes of Processing Personal Data
We process personal data:
a) for the performance of contractual obligations (Art. 6(1)(b) GDPR)
Data processing is carried out to fulfill contracts or to perform pre-contractual measures initiated at your request.
b) based on legitimate interests (Art. 6(1)(f) GDPR)
To the extent necessary, your data may be processed beyond the above-mentioned purposes to safeguard legitimate interests, including:
- Improving and developing our offerings
- Business management and development measures
- Ensuring IT security and the operation of the website
- Asserting claims and defending against legal disputes
- Measures for building and facility security (e.g., access control)
- Measures to maintain house rights
- Advertising or market and opinion research, unless you have objected to the use of your data
c) based on your consent (Art. 6(1)(a) GDPR)
If you have given us consent to process personal data for specific purposes (e.g., newsletter delivery), this consent is the legal basis for processing. Consent can be revoked at any time.
2. Data Deletion and Storage Duration
Personal data is deleted or blocked as soon as the purpose of storage no longer applies. Storage may also occur if required by law or if further storage of the data is necessary for contract formation or fulfillment.
3. Disclosure of Information (Personal Data) to Third Parties
In the processing of personal data, we may use specialized service providers. These service providers receive only the data necessary for their specific tasks. Service providers are carefully selected and process personal data on the basis of data processing agreements.
If service providers are located outside the EU/EEA, we ensure that an adequate level of data protection is guaranteed.
IV. Processing of Personal Data
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Automatically Collected Information When Visiting Our Website
Each time a web page is accessed, the web server automatically stores a server log file, which includes the name of the requested file, your IP address, date and time of access, amount of data transferred, and the requesting provider (access data), and documents the access. This access data includes:
- Your IP address
- Name of the requested website/file
- Date and time of access
- Amount of data transferred
- Notification of successful access
- Browser type and version
- Operating system used
- End device used, including MAC address
- Referrer URL (the previously visited page)
This data is used solely for the purpose of ensuring the functionality of the website, improving our services, and the ability to detect and track attacks on the legal basis of our legitimate interests in presenting our services (Art. 6(1)(f) GDPR).
2. Data You Provide to Us
You can contact us via the provided contact options (form, email, telephone). The data you transmit to us is stored and used to process your request.
The data is deleted as soon as it is no longer necessary for this purpose.
For the use of certain functions, you can also register on our website. The data transmitted during registration is used for the use of the respective service or offer. Data marked as mandatory must be provided completely and truthfully.
We store the data collected during for the duration of your registration on our website.
V. Newsletter
You can subscribe to our free email newsletter. We use the double opt-in procedure for registration. This means that after registration, you will receive a confirmation email from us asking you to confirm your registration by clicking on the link contained therein. Newsletter registrations are logged to be able to prove the registration process, including storing the time of registration and the IP address.
Newsletter Analysis – Conversion Tracking
For sending newsletters, we use CleverReach from CleverReach GmbH & Co. KG, Mühlenstr. 43, 26180 Rastede. This service allows us to organize and analyze newsletter distribution. Your data, such as your email address for receiving the newsletter, is stored on CleverReach servers. Server locations are in Germany and Ireland. CleverReach's newsletter distribution allows us to analyze the behavior of newsletter recipients, such as how many recipients have opened the newsletter and how often links in the newsletter were clicked. CleverReach supports conversion tracking to analyze whether a predefined action, such as registration, has occurred after clicking on a link. Details about data analysis by CleverReach can be found at: https://www.cleverreach.com/de-de/newsletter-tool/newsletter-reporting/
If you no longer wish to receive newsletters from us, you can unsubscribe at any time via the unsubscribe link in the newsletter or by sending us an email.
VI. Social Media Plugins
We use social media plugins on our pages.
When you visit our pages, the plugin shares information if you are logged into your account on the corresponding social network at the same time. Furthermore, there is the possibility to link content from our website to your respective profile.
We would like to point out that as the provider of these pages, we have no knowledge of the content of the transmitted data or its use by the providers of the networks. If you do not wish for your visit to our pages to be associated with your respective user account, please log out of your user account.
The use of plugins is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the visibility, also in social networks.
You can find further information in the data protection declarations of the respective providers linked here: X (Twitter), XING, LinkedIn, Youtube.
VII. YouTube
Video content on our website is embedded using a YouTube plugin. When you access a page with integrated YouTube video, a connection to YouTube's servers is established. If you are logged into your YouTube account during the access to our video content, YouTube may associate the page visit with your personal profile. You can prevent this by logging out before accessing video content.
The use of YouTube is in the interest of an attractive presentation of our online offerings (Art. 6(1)(f) GDPR).
Details on how user data is handled can be found in YouTube's privacy policy: https://www.youtube.com/intl/ALL_de/howyoutubeworks/user-settings/privacy/
VIII. Cookies / Tracking
We use cookies, tools, and similar technologies from third-party providers on our website. Cookies are text files that are stored in the internet browser or on the user's device. This automatically provides us with certain data such as IP address, browser used, operating system.
A cookie usually contains the name of the domain from which the cookie was sent, information about the age of the cookie, and an alphanumeric identifier. Cookies are used to make our offering more user-friendly, effective, and secure.
If cookies are deactivated for our website, some features of our website may not be fully available.
1. Technically Necessary Cookies
We use cookies that are necessary for the proper operation and provision of our services. This includes, in particular, the cookie for permission to set cookies, according the settings you have made in the cookie consent tool when you access our website, whether all cookie categories or only those you have selected are accepted.
2. Cookies for Analytics Purposes, Google Analytics, Google Tag Manager
Depending to your choices in the cookie consent management tool, we use services of the third-party provider Google (Google Analytics, Google Tag Manager) on our website.
Google Analytics uses methods that allow us to analyze the use of our website. The automatically collected information about your use is generally transmitted to a Google server in the USA and stored there. Google will use the information collected on our behalf to evaluate the use of our service by users, to compile reports on activity within our online service, and to provide us with other services related to the use of this online service and the use of the internet. Pseudonymous user profiles can be created from the processed data.
Google Tag Manager is a service for managing tags triggered by a specific event. Even if no cookie is technically set on the device, technical and personal data such as the IP address are transmitted to the provider's server to enable the use of the service.
The legal basis for the use of Google services is your consent according to Art. 6(1)(a) GDPR or our legitimate interest according to Art. 6(1)(f) GDPR.
You can prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the opt-out plugin https://tools.google.com/dlpage/gaoptout?hl=de. Google's privacy policy can be found here: https://policies.google.com/privacy.
3. Buzzsprout: Integration of Podcasts
Depending to your choices in the cookie consent tool, audio content/podcasts are integrated using a Buzzsprout cookie from Higher Pixel, Inc..
For more information about data protection at Buzzsprout, please visit: https://www.buzzsprout.com/privacy.
IX. Changing Your Privacy Settings
If you have given your consent for the use of cookies/tools and technologies for analysis and advertising/marketing purposes, in whole or in part, on our website using the cookie consent tool, you can revoke your consent at any time in the cookie settings.
If you use our services via our website, you can configure your browser to inform you about the setting of cookies, to exclude the acceptance of cookies for specific cases or in general, or to automatically delete cookies when you close your browser window.
X. Your rights regarding your data
You have the right to request information about the data processed about you. If data is outdated, incomplete, or incorrect, you can request correction or completion. Furthermore, you have the right to request deletion or restriction of the processing of your personal data, as long as this is not possible for other reasons, such as legal retention obligations. If data processing is based on your consent, you can revoke this consent at any time with future effect.
If you believe that data protection regulations are not being complied with, you can also contact a supervisory authority (e.g., the one nearest to your place of residence).
XI. Updating and Changing this Privacy Policy
Due to development of our website or changes in legal or regulatory requirements, it may become necessary to update this privacy policy. The current privacy policy can be accessed at any time here.
This privacy policy is as of August 2023.